Important Family Contingency Planning Information and Resources
Dear Families,
Our school district is committed to ensuring that every student feels safe, supported, and able to focus on learning each day. We recognize that families sometimes face complex circumstances, and we want to make sure that all parents and caregivers have access to information that can help them plan for unexpected situations. For families who may have immigration-related concerns, there are several steps that may help ensure continuity of care and communication for your child if a parent or guardian becomes temporarily unavailable.
One area that families may wish to consider is planning ahead for the care and support of children in the event of an emergency or unexpected separation. While we hope such situations never arise, having a plan in place can help ensure that children experience as little disruption as possible and that schools are able to continue supporting them effectively.
Why Planning Ahead Matters
Planning in advance can help ensure that:
- Your child continues to attend school without interruption.
- A trusted adult is authorized to make necessary decisions related to education or medical care.
- Schools know who to contact if they cannot reach a parent or guardian.
- Important documents and information are accessible to those caring for your child.
Options Families May Consider
Families may wish to explore several legal and practical options for designating a trusted caregiver. These options vary depending on the situation and the length of time a parent may be unavailable.
Some examples include:
Caregiver Authorization
Parents may authorize a trusted adult to make certain educational and medical decisions for a child. This does not remove parental rights and can typically remain in place for up to two years.
Temporary Agent Authorization
A temporary agent may act on a parent’s behalf for a shorter period of time with broader decision-making authority.
Guardianship of a Minor
In some cases, families may consider appointing a guardian through the court system if a longer-term arrangement may be necessary.
Families should determine what option best fits their circumstances and may wish to consult with a legal professional or community organization for guidance.
Documents Families May Want to Organize
It may also be helpful to gather important documents in one place so they are available if needed. These may include:
- Birth certificates or passports
- Medical records and insurance information
- School records
- Emergency contact information
- Any relevant legal documents related to custody or caregiving arrangements
Your Child’s Right to Attend School
We want to reassure families that all children have the right to attend public school regardless of immigration status, and schools are not permitted to require families to disclose immigration status for enrollment.
Our focus remains on providing a safe, welcoming, and inclusive learning environment for every student.
District Support
If families would like assistance identifying community resources or have questions about planning for emergencies, our district’s social workers and school counselors are available to help connect you with appropriate organizations and information.
If you would like to speak confidentially with someone at your child’s school, please contact the main office or your school counselor.
Thank you for your continued partnership in supporting the well-being and success of our students.
Sincerely,
Jay Lang, Ed.D.
Superintendent of Schools
Additional Resources:
